What is QuickBooks Cloud Hosting – An Overview
In this blog, we are going discuss about your favorite accounting software, and what happens when it is merged with cloud servers, the output is QuickBooks cloud hosting.
QuickBooks hosting is so popular among the accounting industry, especially accountants & tax professionals prefer this advanced solution that comes when they move their QuickBooks on cloud. There are many reasons for that, it gives the flexibility and low cost of not having to install or maintain QuickBooks on your own server in a local network environment. Simply put, you can pay a monthly fee to use an online version of QuickBooks desktop from anywhere with a RDP connector provided by QuickBooks cloud hosting provider. The best part is that all your data and file remains on secure, remote servers that are maintained by the QB hosting company so you don't have to worry about anything more than just using it!
So, how does it work?
Here is the process in brief, the service provider uses your QB license to install it on their servers, basically, using cloud hosting for your QuickBooks desktop software means having a copy of your software you are using for your business has to be installed on the cloud server. You can access this cloud-based version of QB from any desktop computer or laptop, anywhere in the world, the only requirement is an active internet connection. No matter where you are and what time zone you're in, you will always have the access to the information you need.
Quick Cloud Hosting is one such reliable & experienced provider; they have been into this business for 6 years now and can host all versions of QuickBooks including:
1. QuickBooks Pro hosting
2. QuickBooks premier hosting
3. QuickBooks enterprise hosting
4. QuickBooks accountant hosting
5. QuickBooks POS hosting
Their experienced tech support team is very responsive & available 24 X 7. The best part is that they one of the most affordable services in the industry, see their QuickBooks cloud hosting pricing.
Every business, either small or large will definitely going to have a dedicated accounting department and the job of this team is to ensure everything is right with your accounts as well making sure to file the taxes on time to stay complaint with IRS.
This can be a lot of work, when you to multitask and handle many different tasks. Efficient bookkeeping has always been one of the toughest obstacles faced by small businesses. However, while SMBs may not have a wide range of options to choose from when it comes to bookkeeping services, there are still plenty of ways for them to save money and stay productive in this area.
Especially, if you are an entrepreneur running your own business then it's become very important to keep track of everything going on with your accounting. Seamless management of your accounting team is very crucial for keeping up with how things are going and helping you achieve self-sustaining growth.
We know running a business is a lot of work. You have to do all sorts of administrative tasks to keep your business afloat and growing. But what if you could start using a tool specifically designed for small businesses like yours? It can help simplify your workload and take care of tedious daily tasks so you don't get burned out.
Yes, I am referring to QuickBooks cloud hosting solutions.
For example, you can take advantage of the latest cloud technology available like QuickBooks hosting on cloud platforms that enable users to keep track of expenses automatically or even create digital spreadsheets for tracking important information. With QuickBooks on cloud, just remember that your main focus should be on avoiding mistakes as much as possible, rather than worrying about spending too much time keeping up with paperwork!
As a cloud-based service, QuickBooks hosting becomes very easy to use. The software works across all devices allowing multiple users from your team to access and even work on the data files together in real-time that leads to more collaboration among your team, the ultimate result is higher productivity & efficiency.
How QuickBooks hosting is critical for accounting departments in a small business?
As a company, you should definitely consider using cloud hosting for QuickBooks desktop for your business because it provides many benefits that could help your accounting team improve your overall business performance.
Here is a list of all the benefits that your accounting team can gain with QuickBooks on cloud:
Faster tax filing with Quick cloud servers
Higher productivity with a more collaborated team
Easier to keep track of transactions , invoices & expenses
Manage administrative tasks more easily with cloud automation
Enterprise grade security for your confidential data
Cost reduction with latest technology implementation
When your business grows, additional resources can be added
Real time access to your company file data at anytime
These are the reasons that makes cloud hosting is by far one of the biggest trends in IT businesses today. Some of these benefits will include easy-to-use features that provide transparent billing and invoicing, higher customer satisfaction due to ease of usability, and other advantages that come with improved management capabilities. In a small business, QuickBooks hosting becomes very essential for your accounting teams.
What are the different types of QuickBooks cloud hosting services?
Well, there are types of QB hosting that are offered by the services providers, the difference is of the kind of server you are opting for, every business is looking for a solution that suits their needs, and it can be different for yours than other business. These are basically categorized in three forms, we are going to explore each one and by the end, you will be able to decide which type of hosting method is the best suited one for your business.
Private cloud or In house server:
Not everybody wants to use a third party server for hosting their QuickBooks; there are CPAs, who are still working with servers of their own, and feel more confident with traditional accounting methods.
They use their own in house servers which are located at their office or workplace; they manage it on their own by hiring an IT team that can maintain the servers and other tech stuff for them, and establishing your own cloud infrastructure is a great choice for businesses who want to put the power in their hands. All of your business's cloud applications and servers are managed from within your organization's headquarters by your self-employed IT consultants or staff.
However there are few factor and responsibilities that come with this kind of QB hosting:
Pros:
a. Exclusive access to your applications & cloud systems
b. More confidence in data being safely backed up
c. Maintenance & upgrades will be carried by own convenience
Cons:
a. Self-managed servers
b. Running data backup on your own
c. Establishing data security
d. Adding infrastructure to deploy hardware’s
e. Limited ability to scale
Above mentioned are few of pros & cons of this type of setup, as it is one of the most trusted methods going on for a very long time, this seems attractive, however, for somebody, who is not willing to give time to manage and setup the infra, it may not be the best method out there.
Public or third party cloud hosting:
When you use a third party hosting provider to host your QB, they also the take the responsibility of managing & maintaining your servers along with providing tech support, this kind of setup falls under the category of public cloud.
There are two major types of public cloud hosting options which are offered by the cloud companies.
a. Shared Server:
On a shared cloud platform, the resources on the cloud server is being shared from the users of other organization as well, it means you are not the only one working on that server.
RAM, Space, CPU & bandwidth is shared among all the users working on that server. Shared servers cost slightly less in pricing than dedicated servers; however, they are fully managed by the server maintenance team of provider.
b. Dedicated Server:
All the resources on a dedicated server are at your disposal, only the users from your organization can utilize those resources. There are other benefits as well of having a dedicated server, like increased security, and complete administrative rights will be given to you on the server, you can schedule thing like update/upgrades by your own, if you prefer, you can also maintain your server.
Features of shared & dedicated servers for QuickBooks cloud hosting:
Shared Server:
1. Resources are shared
2. Less control
3. Basic users rights
4. Distributed bandwidth
5. Completely managed by provider
Dedicated Server:
1. All the resources are available for your utilization
2. More control
3. Complete administrative rights to perform any task
4. Can manage on your own as well
5. Undistributed bandwidth
So, in a Public cloud setup, the entire infrastructure is managed by a third party vendor who specializes in QuickBooks cloud computing services because oftentimes it's not in the expertise area of every accounting business to develop their own IT infrastructure to host their applications. The advantages of using off-site public clouds include scalability, elasticity, and cost-effectiveness among other things. Also you can feel confident knowing that with robust security measures and back up ability, your data is safe & secure from any outside threats.
Accounting mistakes you can avoid with cloud hosting for QuickBooks desktop?
Just so you know, there are other benefits as well of QuickBooks on cloud, there are accounting mistakes that you can avoid in your business with cloud hosting for QuickBooks desktop, let’s take a look at the mistakes first and then will see how hosting for QuickBooks a viable solution for them.
Critical decision making without real time data access:
There are times when business owners have to take critical decisions for their accounting & bookkeeping business but you may not have the access of your data in real time at that moment, and that could lead to a decision that may not be the right one for your business. It is highly important for a business owner to have the access of their data files at any time and from anywhere, and that is what cloud hosting for QuickBooks desktop does for you.
Irregular data backups:
No matter how hard you try to follow you routine of backing up your important data on your local setup, there is a chance that you may miss to take a copy of the backup or in a worst case scenario, even a backup of the whole day. Despite knowing that how important is to have the backup of your data on regular basis, business owners are likely to fail to generate a backup copy daily and on regular intervals.
With QuickBooks cloud hosting, your data will always be backed up by QuickBooks hosting provider and in case of any accidental data loss, your files can be retrieved and restored in a matter of minutes. This really gives a high amount of confidence to you as an accountant; cloud providers understand the value of your financial data.
Vulnerable working environment:
On a local setup, your data files gets stored in an environment which is most probably not the safest one, as it lacks the kind of security that needs to be installed in order to protect the highly confidential data. The threats are real and with developing tech, it is going to increase day by day, either it is an attacker or an hacker, spyware, malware, there are all sorts of methods that has been used nowadays for cyber-attacks.
QuickBooks hosting provides a safe & secure environment for your data, there are enterprise grade protections that are installed on the cloud servers, and Quick cloud hosting has set of securities that makes our environment secure, which includes,
256 bit bank grade encryption
Advanced firewall
Enterprise grade antivirus
Advanced securities deployed on network level
Daily security audits
Client file/folder level permissions
Working with an unsynchronized team:
Collaboration among a team is must to deliver best results, and while working from your office or workplace with a local installation of QB on individual computers or devices does not really helps to achieve the highest possible result out of your team. They are completely missing out on effective file sharing, including resources, while ineffective file sharing leads to the loss in the efficiency and delivers low output for your business.
Cloud hosting for QuickBooks desktop allows your users to work in a much more collaborated manner, when resources are being shared effectively, it leads to higher productivity among the employees, and that is what most of the employers expect from their employees. A team working in sync will definitely can do wonders for your accounting business.
When you will look at the above mentioned factors, you will realize that if you are still following these practices in your firm, you are making a mistake of avoiding the latest technology that can fix the issues and helps you to grow your business, cloud hosting for QuickBooks desktop allows you to keep track of not only the payments but anything as well related to debt whether its incurring it, paying off, etc. A QuickBooks hosting service offers this kind of administrative assistance for your small business.
With QuickBooks hosting, it also helps businesses manage their accounting database in a variety of ways, including reporting, tracking spending and generating business documents. All of this can be done from your computer or mobile device in just a few clicks from anywhere and at any time.
Does QuickBooks cloud hosting reduce operating costs for your business?
QuickBooks on cloud will significantly reduce your overall cost of IT, as soon as you move your QB to the cloud, you will get these direct benefits and effective cost savings on monthly basis, one more reason for businesses to consider to work with cloud computing, QuickBooks hosting providers have mechanisms in place to design policies to provide you best of both worlds; cost savings + other cloud benefits.
The key points through which your savings will be increased are:
Let us take care of your IT for you:
The technical support provided by the cloud vendor will provide tech assistance for all your IT related issues, which means you do not have to hire local IT help and pay for that. Along with that, there are chances that you could run into some other application or bugs related issues, QuickBooks hosting provider tech team will take care of that for you without any additional cost, just for the price of your monthly subscription.
Scalable solutions that lets you add resources:
Quick Cloud Hosting offers scalable solutions that allow you to scale your business up or down as per fluctuating demand of your business, scalability means the ability to scale the resources. While on your local setup, it requires you to add extra hardware in order to give more resources to your growing business, but with QuickBooks on cloud, this can be done without installing any additional hardware and this is not a time taking process. This is done quickly on the cloud and you can have your resources available to you in minutes whether it’s Ram, CPU, Space or Network bandwidth.
Pay as you go model for to keep things in budget:
With our pay as you go model, you will have to only pay for the resources you are using on the cloud, with our transparent payment policy, you will always know what is that you are utilizing and how much it will cost you. At a certain point, if you drops down on your resources or the number of users, the price will go down as well, and vice versa in the case of adding extra resources or users in case your business is growing rapidly.
I hope by now you would have understood the importance that QuickBooks cloud hosting brings to your business either by helping your accounting team or cutting down the cost, helping you to avoiding the mistakes you were making with your accounting process, and also the types of QuickBooks hosting that are available with their pros & cons.
All this information is crucial for making an informed decision, for more information about the pricing of QB hosting or to get a more customized quote, get in touch with one of the leading & experienced QB cloud hosting provider that is Quick Cloud Hosting. They have latest cloud technology specializes in hosting all accounting & tax software’s including Drake, Lacerte, ProSeries, Ultra Tax CS, and ATX.
Their experienced tech support team will ensure a smooth transition to the cloud without having you spent time on data migration; you can reach them by calling at 801-326-4926 to get your customized quote.
Get your Free Trial Now: https://www.quickcloudhosting.com/